CTG Global



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Vacancy

Position titleLogistics Officer (Port Operations)
Place of performanceDjibouti
Start date15/07/2018
Durationup to 3 months (@21days/month)
QualificationMaster's degree in Transport Economics, Supply Chain, Shipping, Logistics or other relevant area and/or Bachelor's degree in Transport Economics, Supply Chain, Shipping, Logistics or other relevant area.
Sector experienceMinimum of 5 years of demonstrable relevant Logistics experience.
Geographical experienceMinimum of 5 years of experience in Africa (desirable).
LanguageFluency in English (essential) , French (desirable) and Arabic (desirable).
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Job description

Overview of CTG GlobalCTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
Overview of position
Job Purpose
Our client's Djibouti operation is looking for a Logistics Officer with a strong technical background in port operations to be responsible for the management and oversight of port operations in Djibouti.
Role objectives
• The overall management of our client's port operations for Djibouti in coordination with the all internal and external stakeholders, to ensure the timely and cost-effective movement of commodities through the port, streamlined with downstream pipeline plans, to ensure the smooth and timely provision of food assistance to beneficiaries
• Effective coordination with our client’s vessel agents, vessel port representatives, local authorities, our client's cargo superintendent company and our client's logistics service providers, to ensure no delays in cargo clearance and vessel loading and discharging arrangements and operations
• The supervision and monitoring of vessel loading and discharge operations and assurance that all necessary corrective actions are taken to achieve the most cost efficient and timely operations, as well as the avoidance or minimization of demurrage charges, detention fees and any other additional costs that our client may incur; Ensuring that all required documentation, such as Statement of Facts, Notice of Readiness, and Letter of Protest etc. are submitted/accepted correctly as per the Charter Party
• Staying abreast of any potential transport delays/port congestion, taking necessary mitigation measure to protect our client’s interests and the sharing of this information with the necessary/concerned offices.
• Close coordination with our client's cargo superintendent company and/or Vessel's port
representatives prior to vessel arrivals to protect our client interests during vessel
operations and to ensure full cargo quantity in good condition is always loaded/
discharged; and for ensuring that adequate measures are in place for commodity handling, quality and quantity control and any immediate actions are be taken to safeguard the commodities and our client’s interest at all times.
• The pro-active prevention of commodity losses during loading/discharges operations including the implementation of mitigation measures, necessary interventions during cases of cargo damage, the timely reporting of any incidents, commodity losses/ damages to all relevant parties and the arrangements for adequate inspections, sampling, testing to support the final settlement of disputed cargoes
• Ensure good communications and effective negotiations with external parties in order to facilitate smooth shipping and port operations.
• In coordination with the Djibouti Country Office Contracting Team, ensure that all necessary contracts are in place for handling of charter and liner vessels and for any other logistics services required, including stevedoring, customs clearance, primary transportation, port warehousing, etc. Provide necessary inputs for the contracting process such as market surveys and regular contractor performance monitoring and reporting.
• Ensuring that relevant staff is properly briefed on the Standard Port Operation
procedures and responsibilities of our client Vessels/Stevedores/Superintendents and
Forwarding Agents with clear understanding on the points where risk is transferred; and ensuring the capacity building and on-the-job training of your team staff in the technical areas of port operations and shipping.
• Participation in the development of further improvements in procedures,
documentation and reporting of our client's Djibouti Operation
Expected output
Gather information on potential transport delays/port congestion to ensure our client interests are fully covered and share this information with the necessary/concerned offices.
 Liaise with local shipping line agents, port authority, customs and other enforcement agencies to ensure our client operations conform to industry
standards.
 Coordinate with our client’s Clearing and Forwarding agent to ensure customs processes are correctly done and efficiently completed. Intervene to resolve any bottlenecks and encountered.
 Draft and keep updated Customs Information Guide and standard operating procedures of all local shipping, clearing and transport operations.
 Participate in shortlisting, contracting, performance benchmarking, monitoring and evaluation of all logistics service providers eg Clearing & Forwarding agents and superintendents.
 Coordinate with our client Vessel Agents for prompt berthing and smooth load/discharge operations. Oversee that proper documents are received and submitted to local Authorities to ensure no delays in cargo clearance and vessel loading/discharging arrangements.
 Coordinate with our client's cargo superintendent company and/or Vessel's port representatives prior to vessel arrivals to protect our client interests during vessel operations and to ensure full cargo quantity in good condition is always loaded/ discharged.
 Ensure contracted Stevedoring companies are fully prepared to handle the load/discharge operations prior to vessel's arrival into port.
 Review and be aware of our client Superintendence arrangements to ensure adequate measures are in place for commodity quality control and any immediate actions can be taken to safeguard the commodities and our client interest at all times.
 Ascertain logistics reporting and monitoring of dispatches and deliveries and quality control, if required. Monitor the performance of our client contractors and report on their
performances.
 Supervise and monitor vessel load/discharge at berths and, if required, take any necessary corrective actions to obtain the most cost efficient and timely operations in order to avoid or minimize demurrage charges;
 Report on a daily basis to the Head of Logistics Division (ODL) and Shipping Service Branch (ODLS) at Headquarters on vessel load/discharge and all relevant related information;
 Report and document loss and damages and intervene in cases of damaged cargo. Arrange for adequate inspections, sampling, testing and final settlement of disputed cargoes;
 Ensure full control for the liner shipments, including the overland arrivals if needed;
 Participate in the development of further improvements in procedures, documentation and reporting of the our client Operation;
 Carry out Logistics Capacity Assessment of Ports when requested;
 Ensure that relevant staff is properly briefed on the Standard Port Operation procedures and responsibilities of our client Vessels/Stevedores/Superintendents and Forwarding Agents with clear understanding on the points where risk is transferred; Keep shipping files in good order. Collect the tally and other related documents to the discharging operations in order to do a proper tracking and recording of all incoming/outgoing our client consignments and vessels;
 Supervise and monitor the Superintendent performance in order to assure a proper recording of loaded, discharged, and damaged cargo;
 Assure a correct recording and timely submission of the Statement of Facts;
 Assure a proper loading/unloading operation and a correct storage of the cargo on trucks/railroad wagons and storage in the warehouses;
 Ensure that operations are carried out in line with the rules and procedures described in the our client Logistics Manual;
 Ensure that all required documentation, such as Statement of Facts, Notice of Readiness, and Letter of Protest etc. are submitted/accepted correctly as per C/P, and communicated to ODLS in timely manner.
Project reporting
Reporting to the project manager
Key competencies
Business Support Services & Reporting Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.
 Internal Controls & Risk Management for Administration and Engineering Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical our client operations and maximise client satisfaction.
 Resource Management for Administration and Engineering Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.
 Specialised Knowledge in Engineering Applies advanced engineering knowledge in own area of responsibility and working knowledge of other engineering disciplines to provide technical support to operations and projects. Leads independent action and
decision making in an engineering context.
 Engineering & Project Management Applies knowledge of construction and arbitration related law, and advanced knowledge of project planning, engineering and design management to ensure the effective delivery of complex strategic projects. Demonstrates advanced skills in monitoring complex projects, suggesting corrective actions to overcome unforeseen challenges to achieving quality, time and cost targets.


Education: a minimum of five years experience and an Advanced University degree in Transport Economics, Supply Chain, Shipping, Logistics or other relevant area, or First University degree with relevant logistics qualifications or additional logistics experience in port, freight forwarding and shipping operations.

 Extensive experience in port and shipping operations, including a comprehensive in-depth knowledge of the practical workings of ports, cargo and shipping documentation and charter party interpretation and the shipping business.
 Familiarity with international commodity trade practices
 Knowledge of computer software such as MS Office including Word and Excel
 Excellent negotiation and organization skills;
 Previous experience with the UN or knowledge of our client's operations is an asset

languages:
Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN
language: Arabic, Chinese, French, Russian, Spanish, and/or our client’s working language, Portuguese.
Team management
To be advised
Further information
To be advised