The logical framework matrix together with the M&E plan are the two crucial monitoring tools, describing expected results, indicators (with associated baselines, targets & means of verification) against which the M&E Officer can monitor change. The logical framework is paramount to measure contribution to outcomes. The M&E plan will provide information on where to source the required information, how & how often data will be collected, assign responsibilities & define the role of 3rd party monitoring in providing regular & independent analysis & assessments to support effective oversight of the JPP by the Program Executive. The M&E system must be able to monitor progress as well as aggregate data to monitor progress against its own overall logframe & evaluate JPP’s performance.Sustainable Development Goal 16:
To measure the outcome level, a dedicated rule of law outcome-based M&E mechanism (ROL-M&E) administered separately to this program by UNSOM-UNDP follows up the progress of the overall Rule of Law programs & institutions of the UN Rule of Law in Somalia. Looking specifically at Sustainable Development Goal (SDG) 16 – “promoting peaceful & inclusive societies for sustainable development, providing access to justice for all & building effective, accountable & inclusive institutions at all levels”. Key objectives of this ROL-M&E mechanism include:
Our client's role in JPP:
- Compile, analyse & use qualitative and quantitative feedback data collected through already-existing networks & mechanisms, as well as dedicated data collection capacity, as to inform decision-making & adapt programming.
- Identify needs & gain further insight into factors that affect communities & security.
- Measure impact of programming, achieve a more holistic & accurate narrative of needs & response, achieve greater accountability. Provide an early-warning system to detect rising tensions or growing insecurity in communities.
- Data will be provided on the go – allowing the UN to understand better the impact of its implementation & offer a chance to early re-programming if desired.
n close cooperation with the Somali authorities, particularly the Somali Police Support Office (SPSO), our client will serve as JPP’s Secretariat & will be responsible for overall coordination of delivery of the JPP including the management & administration of the program, M&E, purchasing & supply chain management & reporting to the Program Executive.Functional Responsibilities:
Under the direct supervision of the Head of Programs (HoP) & whilst promoting coherent common M&E approaches to SSJP, overall M&E aspects of program delivery will be the responsibility of the M&E Officer. This involves designing & managing the M&E system & framework as well as its continuous development & refinement taking into account the Program’s Logical Framework & SDG 16. Thus, whilst providing relevant technical inputs, the M&E Officer will undertake the substantive M&E duties & responsibilities to ensure that program M&E needs are met & activities are aligned to achieve the intended outputs. More precisely, the M& Officer:Develop M&E systems to monitor & evaluate project implementation:
Working closely with partners & stakeholders, notably with UNSOM-UNDP ROL-M&E:
- Initiates and develops of the program’s M&E strategy & plan.
- Provides technical oversight of the M&E activities and operations of the program, establishing the plan, guides, tools, system, methodologies, protocols & indicators for the appropriate and regular monitoring, evaluation & impact assessment of the program.
- Oversees all the data collection & analysis processes & facilitates baseline, progress studies & surveys as required.
- Conducts qualitative & quantitative data analysis & information evaluation, contributing towards the situation analysis & progress, constraints & gaps assessments & evaluation of the program performance.
- Ensures that regular monitoring & 3rd party monitoring are implemented, gaps in programming are identified & addressed.
- Follows up with all lessons learned, actioning evidence-based programming informing the program’s problem-driven iterative approach & adapting the M&E systems & framework as required by the context.
- Serve as a focal point for all M&E matters, progress reviews & evaluations, etc. developing reports, project presentations & other project M&E-related documents & correspondences.
- Provides the required information to & supports the 3rd party monitoring service provider to conduct the tasks agreed by the Program Executive.
- Perform additional ad hoc assignments & duties as required.
Prepare plans, reports & other project-related documents:
- Supports common data collection strategies & best practices & the development & distribution of M&E-related reports reviewing program status & evaluating performance criteria (e.g. scope, cost, schedule & quality).
- Contributes to define the role & approach of the program’s 3rd party monitoring.
- Gives advise on M&E program approach changes as required & participates in the development & introduction of new approaches & methods in M&E.
- Maintains detailed knowledge of all relevant issues in the field of M&E.
- Reviews periodic technical reports of projects, provides appropriate comments & prepares consolidated periodic reports in accordance with the program’s needs.
- Contribute, as required, to the development of common security & justice knowledge platforms.
- Collects, analyses & disseminates in a timely manner periodic project progress reports in consultation with partners & stakeholders, project specialists & other relevant sources of information.
- Assists in knowledge building & dissemination of lessons learned.
- Supports the process of knowledge for dissemination at all levels & produce documents that capture the stakeholders & undertake production of knowledge-based products.
- When required, provides technical support & training to JPP partners to strengthen M&E systems, including the development of sentinel surveillance systems, the recommended reporting & monitoring formats & guidelines or/and provides any on-site support.
- If required, develops an M&E capacity strengthening strategy plan for stakeholders to ensure the effective implementation of the common monitoring framework, as well as of the thematic, program & project monitoring, schedule & findings & recommendations.
- Using relevant data & information, prepares high-quality analytical reports, analyses findings & provides recommendations to advise on program performance.
- Ensures the clearing of data & production of data reports in timely manner as planned or requested.
- Leads the preparation and implementation of the program surveys.
- Extracts critical lessons learned & good practices from final evaluation, audit & monitoring reports.
- Maintains diaries & progress reports as required by UN standard procedures.
Monitoring & progress controls:General:
- Travel to regions is expected.
- Undertake travel to different projects’ sites throughout Somalia to monitor program activities.
The M&E Officer works based on the program’s monitoring plan at output level – as per the below table – & ensures the timely implementation & submission of the following documents/reports/activities:
|Monitoring activity ||Purpose ||Frequency |
|Track results progress ||Progress data against the results indicators in the RRF will be collected & analyzed to assess the progress of the program in achieving the agreed outputs. ||Monthly |
|Monitor & manage risk ||Identify specific risks that may threaten achievement of intended results. Identify & monitor risk management actions using a risk log. This includes monitoring measures and plans that may have been required under social & environmental standards. Audits will be conducted in accordance with audit policy to manage financial risk. ||Quarterly |
|Learn ||Knowledge, good practices & lessons will be captured regularly, as well as actively sourced from other projects & partners & integrated back into the program. ||At least annually |
|Annual program quality Assurance ||The quality of the program will be assessed against UN quality standards to identify program strengths & weaknesses & to inform management decision making to improve the program. ||Annually |
|Review & make course corrections ||Internal review of data & evidence from all monitoring actions to inform decision making. ||At least annually |
|Program report ||A progress report will be presented to the PSC & key stakeholders, consisting of progress data showing the results achieved against pre-defined annual targets at the output level, the annual program quality rating summary, an updated risk long with mitigation measures & any evaluation or review reports prepared over the period. ||Annually & at the end of the program (final report).|
|Program review (PSC) ||The program’s governance mechanism (i.e., PSC) will hold quarterly program reviews to assess the performance & review the multi-year work plan to ensure realistic budgeting over the life of the program. In the final year, the PSC shall hold an end-of program review to capture lessons learned & discuss opportunities for scaling up and to socialize program results & lessons learned with relevant audiences.||PSC on quarterly basis & one end year review & one end of program review|
The M&E Officer directly impacts on achievement of project results by assisting the HoP to adhere to the program’s document. This consequently reinforces the visibility & image of our client as an effective service provider in project services & management & strengthens its competitive position as a partner of choice in sustainable development & project services.