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Position titleHealth Program Assistant
Place of performanceMogadishu, Somalia
Apply by21/07/2019
Start date01/08/2019
Durationup to 6 months (@21.75days/month)
QualificationBachelor's degree in or a Diploma, preferably in Public or Community Health or an equivalent combination of training & experience..
Sector experienceMinimum of 6 years of demonstrable relevant Healthcare experience and/or minimum of 6 years of demonstrable relevant Administration experience.
Geographical experienceMinimum of 5 year of experience in Africa (essential).
LanguageFluency in English (essential) , Somali (essential) and Arabic (desirable).
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Job description

CTG OverviewCTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.
Overview of position
Background on IOM:
  • Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental & nongovernmental partners. IOM is dedicated to promoting humane & orderly migration for the benefit of all. It does so by providing services & advice to govt's & migrants.
  • IOM is one of the major humanitarian organizations in Somalia providing integrated humanitarian services including provision of health & WASH services targeting migrants & their affected communities. IOM is currently implementing its Migration Health Program over 23 locations throughout Somalia. In this context, IOM is seeking for a qualified program assistant to support the program implementation.
Role objectives
Core Functions / Responsibilities: 
Under the supervision of the Health Program Coordinator of the Migration Health Division (MHD), under the technical supervision of the Health Project Officer the & in close collaboration with other units of IOM Somalia, the Program Assistant will support the migration health program in Somalia, by providing assistance on program planning, implementation, financial tracking & reporting. In particular, the Program Assistant will be responsible to:
  • Provide constant support to the work of field staff, implementing partners & service providers for the entire MHD program in over 23 project sites in 8 regions throughout Somalia. 
  • Follow up on implementation of projects to ensure effective & timely delivery of the basic services.  
  • Support implementing partners & service providers to ensure procurement of the health supplies & payments are made timely.
  • Ensure inventory management of health supplies & asset movements in close collaboration with COS team, field team & service provider.
  • Ensure compiling of project documents, references & partners’ financial documents.
  • Follow up with field team & finance unit to ensure preparation & liquidation imprest/petty cash are done according procedures & timely manner.
  • Support to identify the needs & gaps of health interventions among the beneficiaries in Somalia in close relationship with health implementing partners, relevant clusters & authorities.
  • Ensure & provide support daily operations & monitoring of the entire MHD program activities.
  • Support conducting appropriate monitoring, evaluation, review & quality. 
  • Assist to build the capacity of national stakeholders through training & other capacity building activities.
  • Perform any other relevant tasks assigned by Health Program Coordinator. 
Project reporting
This role reports to the Senior Health Program Assistant.
Key competenciesEducation:
- University Degree / Diploma, preferably in Public or Community Health or an equivalent combination of training & experience.

- At least 6 years of professional experience in administrative, financial & logistics assistance of a public or private institution, of which at least 2 years must be related to program assistance for humanitarian work in Somalia.
- Professional experience in health, WASH or GBV.
- Experience working with international organizations in particular IOM.
- High level of computer literacy (MS Office Word, Excel, Outlook).
- Excellent communication skills both oral & written. 
- Ability to prepare clear & concise reports.
- Strong strategic, analytical & creative thinking skills.
- Ability to cooperate & coordinate with other units, implementing partners, NGOs & govt. departments, particularly in Somalia.
- Personal commitment, efficiency, flexibility & drive for results. 
- Demonstrated gender awareness & gender sensitivity. 
- Capacity to work effectively & harmoniously with colleagues from various professional backgrounds. 
- Ability to work under difficult conditions & outside normal working hours while maintaining security awareness.

- Fluency in English, Somali is required & Arabic is advantageous.

Required competencies:
- Accountability: Takes responsibility for action & manages constructive criticisms.
- Client orientation: Works effectively well with client & stakeholders.
- Continuous learning: Promotes continuous learning for self & others.
- Communication: Listens & communicates clearly, adapting delivery to the audience.
- Creativity & initiative: Actively seeks new ways of improving programs or services.
- Leadership & negotiation: Develops effective partnerships with internal & external stakeholders.
- Performance management: Identify ways & implement actions to improve performance of self & others.
- Planning & organizing: Plans work, anticipates risks & sets goals within area of responsibility.
- Professionalism: Displays mastery of subject matter.
- Teamwork: Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns & promotes equal gender participation.
- Technological awareness: Displays awareness of relevant technological solutions.
- Resource mobilization: Works with internal & external stakeholders to meet resource needs of IOM.
Team management
This role does not have any team management responsibility.
Further information
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 
  • Appointment will be subject to certification that the candidate is medically fit for appointment & verification of residency, visa & authorizations by the concerned govt., where applicable. 
  • This role has been published on CTG website on 8.7.2019 & candidates interested in applying for this role need to apply on or before 21.7.2019.