|CTG Overview||CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.|
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.
|Overview of position|
- The SSI program in Somalia is primarily a community based, small grants initiative implemented in close coordination with the donor, with communities in priority areas & with all levels of govt., particularly newly formed district administrations & regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning & stabilized federal state through activities that promote good governance, consolidation of the federal structure & a receptive environment to respond to emerging political contingencies.
- Under the technical guidance of the Grants Manager in Nairobi & under the direct supervision of Deputy Chief of Party based in Mogadishu, the successful candidate will be responsible for organizing, administrating, tracking & managing all aspects of grants related activities as funded by the Office of Transition Initiatives (OTI) in South West & Juba land regional administration in Somalia in Phase 1 & in Galmudug regional administration in the second phase, in accordance with IOM’s regulations, rules & procedures.
- The Senior Grants Assistant will be expected to play an active & constructive role in providing grants coordination to the program management in Mogadishu & to liaise with their functional supervisors in Nairobi.
- Upon senior management request, conduct training for new & existing staff members across all departments to give them an in depth understanding of the overarching activity cycle & their role within it. During this training the trainer will also discuss the importance of grant documentation & how this impacts across multiple organizational units.
- Provide guidance & training to the Nairobi based Grants Assistant & other staff in the unit.
- Liaise with the all organizational units to ensure grant documents are being filled correctly & are shared in a timely manner.
- Review & suggest improvements to the grants unit’s service to other operational units by collaborating with them to improve service delivery to the program.
- Support the Grants Manager in his/her role & provide technical assistance to him/her on the grants management, compliance & Web Based Database (WBDB) processes.
- Manage the internal kick off meetings across departments for new grants & coordinate these with field teams. Reporting back the minutes, potential improvements to grants & any questions to SMT.
- Maintain up to the minute Grant Activity Matrix reflecting all grant documentation received and filed by Grants Unit.
- Supervise the creation, approval & uploading of all activity notes, provide feedback to field teams & collate for approval by the Grants Manager. Once approved uploading these notes to appropriate grants.
- Liaise with the logistics & finance units to documents all bidding & purchasing documents.
- Maintain an extensive filing system on all grant activities, ensuring overall quality of grants documentation.
- Carry out systematic audit functions on all OTI grant documentation to ensure compliance with agreed upon IOM/OTI & USAID standards.
- Carry out systematic cross verification of grant documentation hard copies, soft copies & matrix tracking to ensure all three modes of documentation match at all times.
- Provide regular updates to the OTI SMT on the progress on grants based on inputs to the Grant Activity Matrix.
- Prepare all OTI In Kind Agreements within 2 days of Grant Clearance to immediately share with FCU/Field Teams for signature to enable prompt implementation of approved OTI grants.
- Perform any other duties as may be assigned.
This role works under the technical guidance of the Grants Manager & under the direct supervision of Deputy Chief of Party.
- University Degree in Business Administration or an equivalent combination of training with four (4) years’ work experience or High School Certificate with six (6) years’ work experience.
- Thorough understanding of USAID Procurement & Logistics policies, rules & regulations.
- Knowledge of MS Project & common software applications such as Word, Excel, PowerPoint & Access.
- Experience with USAID programs focusing on operational activities in community based & or small grants programming.
- Knowledge of USAID rules & regulations, specifically related to small grants & in kind grant management & compliance.
- Knowledge of experience in graphic design, Power Point & common software applications such as Word, Excel & Access.
- Demonstrated ability to maintain integrity in performing responsibilities assigned.
- Previous experience with UN & International Agencies, or NGO’s is an advantage.
Fluency in English & Somali.
- Inclusion & respect for diversity: Respects, promotes individual & cultural differences; encourages diversity & inclusion wherever possible.
- Integrity & transparency: Maintains high ethical standards & acts in a manner consistent with organizational principles/rules & standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
- Teamwork: Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
- Delivering results: Produces & delivers quality results in a service oriented & timely manner; is action oriented & committed to achieving agreed outcomes.
- Managing & sharing knowledge: Continuously seeks to learn, share knowledge & innovate.
- Accountability: Takes ownership for achieving the organization’s priorities & assumes responsibility for own action & delegated work.
- Communication: Encourages & contributes to clear & open communication, explains complex matters in an informative, inspiring & motivational way.
This role does not have team management responsibility.
- Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first tier candidates. This vacancy is also open to second tier candidates.
- The appointment is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements & security clearances.