A long absence of effective governance of Somalia has resulted in porous air, sea and land-border management providing a thriving conduit for transnational organized immigration crimes. In addition, the porosity of Somalia's borders allows for easy movement of irregular migrants, terrorists, and weapons, contributing not only to insecurity in Somalia, but also to its neighbouring countries. In order to respond to those complex migratory challenges, the Federal Government of Somalia has committed to enhance the performance in terms of efficiency and effectiveness of the Immigration and Naturalization Directorate (IND).
IOM is implementing a project with the aim to contribute to the priorities highlighted by the IND in their 2019-2020 document. The intervention focuses on strengthening the institutional capacities of the IND, in particular of the HR Department, in order to improve the Federal Government of Somalia (FGoS) efforts in migration and border management. The project aims to achieve this by fostering an integrated approach that focuses on the active engagement of diasporic actors and (international) experts to transfer knowledge and competencies to public institutions, civil servants, and new generations of Somalis. The project will therefore strengthen the administrative and operational capacity of IND to better manage Somalia’s borders through capitalizing on the skills and expertise available by the Diasporas, which may otherwise be unavailable in Somalia. This includes (I) strengthening communications and coordination across IND units and (II) improving IND’s administrative capacity through strengthening the HR unit of IND.
To improve the IND’s administrative capacity of the HR Unit as mentioned under (II) here above, the Federal Republic has requested IOM to assist in the strengthening process. IOM seeks an IT Expert/ Consultant (hereinafter ‘consultant’) to assist with the implantation of the below activities.
In 2018, IOM contracted a consultancy firm to develop a Human Resource Information Management System (HRIMS) for the IND. The purpose of the HRMIS is to support the standardized process of management of human resources at IND. The system is expected to standardize and automatize the whole process of hiring new staff, management of staff, their roles and administrative processes amongst other responsibilities.
The first step was the digitization of the employee database for Mogadishu HQs and five regional states (Puntland, Jubaland, Galmudug, Hirshabelle and South West States). The employee information and administration included passport photos, staff personnel numbers, biometrics, designations, job descriptions, educational qualifications, departments, appointment dates, promotion records, deployment and posting orders, dates of entry on duty, salaries and allowances. Additionally, to manage their working hours and shifts, two machines and two fingerprint readers for capturing biometric data of employees were installed at IND offices in Mogadishu and another six fingerprint readers were installed in IND regional offices. The human resource policy manual guidelines were developed and uploaded to the system. Finally, the user manual on operating the system was developed to help end users operate the system.